Vendor Relations Coordinator

Washington, DC

Full Time

Mid Level

Vendor Maintenance Contractor Support Specialist

KeenLogic is seeking a Vendor Maintenance Contractor Support Specialist to support the U.S. House of Representatives, Office of Finance – Office of Accounting.
This position supports the maintenance of vendor and customer records in PeopleSoft, including collecting and validating banking and tax identification information, processing vendor table additions and modifications, responding to vendor inquiries, and supporting IRS Form 1099 reporting. The ideal candidate is detail-oriented, organized, dependable, and comfortable working independently in a high-volume, fast-paced, and confidential environment.

Position Details

Contract Length: November 15, 2026 – March 31, 2027
Schedule: 40 hours/week
Core Hours: Monday – Friday, 8:30 AM – 5:30 PM with a 1-hour lunch
Location: O’Neill House Office Building, Washington, DC – fully onsite

Required Qualifications

High School Diploma or equivalent
Minimum 3 years of experience with PeopleSoft, specifically the Vendor and Accounts Payable modules
Minimum 3 years of experience with Microsoft Office Suite
Experience working in a high-volume customer service environment
Strong organizational skills and attention to detail
Working knowledge of computers and standard office systems
Ability to multitask effectively in a complex, fast-paced, confidential team environment
Dependable, self-motivated, and capable of working independently

Job Expectations

Maintain accurate and complete vendor and customer records within PeopleSoft
Handle a high volume of calls, emails, and documentation while maintaining accuracy and professionalism
Communicate directly with vendors to obtain required documentation and resolve inquiries
Work closely with Accounting staff to support timely vendor payments
Maintain confidentiality when handling vendor, banking, and tax identification information
Review vendor data for completeness, accuracy, and duplicate records
Support data quality and reporting requirements related to vendor maintenance and IRS Form 1099 reporting
Identify and recommend improvements to vendor maintenance and Accounts Payable processes

Key Responsibilities

Follow up with vendors as needed to obtain required certification documentation
Obtain, validate, and maintain W-9 vendor information
Collect and validate required banking and tax identification information
Assist with the preparation of IRS Forms 1099 for vendors meeting applicable criteria
Update vendor and customer profiles in PeopleSoft
Process daily vendor table modifications and additions related to payment and procurement activities
Provide expertise and recommend process improvements for maintaining the Vendor and Accounts Payable modules in PeopleSoft
Work closely with Accounting staff to help ensure timely payment of vendor invoices
Assist with maintaining current vendor standard desk operating procedures
Perform database cleanup and periodic reviews to ensure records are complete, accurate, and free of duplicates
Respond to vendor inquiries by phone and email
Process a high volume of calls and incoming documentation
Perform additional administrative responsibilities as assigned

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address*

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Are you a U.S. citizen?*

Are you open to a 4-month contract with the possibility of extension?*

Are you open to working onsite Monday through Friday?*

What is your desired hourly rate?*

What is your highest level of completed education?*

How many years of experience do you have as a Vendor Relations Coordinator or similar?*

How many years of experience do you have working with PeopleSoft, specifically with the Vendor and Accounts Payable Modules?*

How many years of experience do you have working with Microsoft Office Suite?*

Do you have professional experience working with W-9 vendor documentation and supporting IRS Form 1099 preparation or processing?*

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Vendor Relations Coordinator

Apply for this position